The present policy is to provide a procedure for the treatment of requests and complaints made to the John R. McConnell Foundation (hereinafter referred to as “JRMF”) in virtue of Division 4 of the Act Respecting the Protection of Personal Information in the Private Sector.
1. JRMF holds personal information on other persons, as defined in the Act Respecting the Protection of Personal Information in the Private Sector.
2. At the request of the person concerned, if JRMF holds personal information on another person, JRMF must confirm the existence of the personal information, communicate it to the person and allow to that person to obtain a copy of it.
At the request of the person concerned, computerized personal information must be communicated in the form of a written and intelligible transcript.
3. Any person may, if personal information concerning this person is inaccurate, incomplete or equivocal, or if collecting, communicating or keeping it are not authorized by law, require JRMF that the information be rectified.
4. No request for access or rectification will be considered unless it is made in writing by a person who proves his/her identity.
Such requests must be addressed to the person in charge of the protection of personal information, his coordinates are as follows:
Pierre-Hugues Fortin
John R. McConnell Foundation
1350 Sherbrooke St. West, suite 1200
Montreal (QC) H3G 1J1
Email: [email protected]
Phone: 514-379-6292
5. The person in charge of the protection of personal information must reply in writing to the requests for access or rectification, promptly and no later than 30 days after the requests are received.
6. Access to personal information shall be free of charge.
However, a reasonable charge may be required for the transcription, reproduction or transmission of such information, provided that the approximate amount that will be charged was disclosed in advance to the person requesting the information.
The person in charge of the protection of personal information must give the reasons for any refusal to grant a request and indicate the provision of law on which the refusal is based, the remedies available to the applicant under the Act Respecting the Protection of Personal Information in the Private Sector, and the time limit for exercising them. If the applicant so requests, the person in charge of the protection of personal information must also help the applicant understand the refusal.
7. When the person in charge of the protection of personal information grants a request for rectification, he must, in addition to the obligations prescribed in the second paragraph of article 40 of the Civil Code of Québec, issue free of charge to the person who made the request a copy of any personal information modified or added or, as the case may be, an attestation of the deletion of personal information.
8. Information that is the subject of a request for access or rectification must, if a request for rectification is not granted, be retained for such time as is necessary to allow the person concerned to exhaust the recourses provided by law.